How To Set Up QuickBooks Online for Nonprofits

QuickBooks Online is traditionally not used as a specifically non-profit software. It does, however, have some ways to structure donors and the reports needed for non-profit reporting. Many non-profit organizations use QBO as it is easier, less expensive, and convenient with online access anywhere. In general, users seem incredibly happy with the number of features they receive from Sumac. They also praise Sumac’s customer support, how easy the software is to use, and how customizable it is.

• That being said, as noted in some of the pricing options above, there are discounts for first time users for the first year or few months.
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• You can also create custom fundraising pages and can even indicate the relationship between contacts.

Instead, the main benefit of using QuickBooks Online for nonprofits is the strong accounting features. While you can check out our full QuickBooks Online review to learn more about what this software has to offer, here are some of the most notable features for nonprofits. Right Networks uses top-tier data centers and multiple layers of redundancy within its infrastructure to provide 24×7 availability. However, availability can vary, is subject to occasional downtime and may change without notice.

Time tracking

Unfortunately, there’s no special discount on QuickBooks for nonprofits. That being said, as noted in some of the pricing options above, there are discounts for first time users for the first year or few months. QuickBooks Online can be further broken down into a few tiers that differ in the number of users, features, and pricing. The two tiers most suitable for nonprofits are Plus and Advanced. Keela is a comprehensive platform that gives you powerful, intelligent tools to manage your donors, mobilize your volunteers, market your nonprofit, and raise more money. Boards, staff, funders, the general public — there’s always a unique audience to report impact to.

Even if you’re an existing user of the desktop version, the QuickBooks customer support team can help you move your accounting to the cloud. QuickBooks Online is a cloud-based accounting software made by a company called Intuit that is specifically designed for small and medium-sized businesses. Adding payroll to your subscription is an additional monthly fee. Payroll services start at $45/month plus $5/month per employee. There are plenty of nonprofit programs out there that churchescould make work, but Breeze wanted to make software specifically created with churches in mind.

If you’re in the market for an accounting software for your nonprofit, it may be worth trying. They have a free 60-day trial, so you can test it out and see if it works for your organization. In this post, we’ll be looking at QuickBooks, the popular accounting software, and why it may be a great option for your nonprofit. We’ll discuss what it is, which versions are available, how easy it is to use, and much more. Our all-in-one fundraising softwarenow integrates with QuickBooks Online, allowing nonprofit fundraisers to save time, simplify their data, and get on the same page as their accounting staff.

Not all nonprofits need to report to the IRS, but the ones that do need to report where the money came from, how it was spent, and why it was spent. QuickBooks makes it easy to tag expenditures to fundraising, programs, or general admin so that you can report exactly how each dollar was spent for each program or fund across your organization. At the end of the year, all of your data is organized in one location to save you time when preparing IRS Form 990. Advanced InventoryIncluded in the Platinum and Diamond subscriptions only. Shipping subject to terms and conditions set forth by UPS, FedEx, and USPS.

Expenses

It’s important to be able to do these tasks efficiently, and store records reliably. Or you can create invoices for your members – then create items that correspond to the income line items and invoice them for these pledges. Then when you receive their payments you would apply the payment received against the member and record it that way. The expenses allocated by activity on page 2 include only expenses directly related to carrying out that activity. If the membership dues relate to the programs, put them there, if not, i would put them under management.

Try it today and find out how it can save you time and money. QuickBooks does not offer a discount on its website for nonprofits, but you can take advantage of new customer discounts. Additionally, you can look at the Intuit Donation Program at TechSoup, which offers discounts to eligible nonprofits on QuickBooks products. When calculating costs, remember that your chosen integration will also come with its own subscription cost, in addition to the monthly fee you pay for QuickBooks Online. In terms of customer reviews, Neon CRM receives relatively high praise. Users appreciate the software’s ease of use and praise the customer support team.

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We’ll use locations to track the income and expenses of individual program services. If you only have one program service, then you don’t need to set up locations. We’ll use classes to track categories of income and expenses, such as administrative, program service, fundraising, and so forth.

You can attach billable hours to client invoices to get paid for your work. Your bank and credit card transactions automatically sync to QuickBooks so you can track your income. For example, when a client pays you through QuickBooks Payments, that transaction will be recorded in the system.

Customize Chart of Accounts

Whatever the case is, truckers bookkeeping services are relying on cloud-based technology to have their workforce access information from wherever they are. Diamond includes all the features of QuickBooks Desktop Enterprise Platinum edition with the exception of Enhanced Payroll. Diamond also includes QuickBooks Assisted Payroll and QuickBooks Time Elite time tracking.

With the help of the Nonprofit Accounting Academy courses and templates for QuickBooks, the accountant role is drastically simplified. Those resources make navigating through the QuickBooks software as easy as checking your email without requiring an advanced degree. The documentation that accompanies the template are great go-to resources when you have a question or problem. We would recommend these products to anyone who is trying to keep up with all of the demands of running a nonprofit because it will make this one aspect of their job much easier. Always remember that even though you can add multiple classes, all the classes must be related to the location or program service.

Review of QuickBooks support

Have reports created and emailed automatically, from a statement of financial position, statement of financial activities, budget versus actual, and more. Access your donor and invoicing information from any mobile device, smart phone, computer, or operating system. The whole team can be logged in and recording work at the same time. You shouldn’t have to master accountancy in order to help other people. ZipBooks is easy to navigate with its intuitive user-interface and straightforward layout—and it still packs the punch of big name software alternatives.

Financial statements can be a major headache for nonprofits. ZipBooks generates reports for you, so you don’t have to break out your calculator. If your organization has a computer and an internet connection, you can use Intuit’s QuickBooks Online for your accounting – it was designed to be both user-friendly and budget-friendly. It can also be modified to meet the specific needs of a variety of company types. As a nonprofit, minimizing your overhead expenses is essential. And while you may have very specialized accounting needs, a full-time bookkeeper might not be in your budget.

Customers love how QuickBooks Online keeps their books of accounts for income and expenses. The QuickBooks Advanced plan is geared towards medium-sized businesses that need a midrange accounting solution. You’re allowed to have more than five users, and you can customize access by role. If you have independent contractors working for you, then you’ll be glad to hear QuickBooks lets you send them a 1099 at the end of the year so they can report their income to the IRS.

We are trying to format our board-approved annual budget in QB. If our fiscal year begins Oct 1, do we enter the full-year budget in Oct 2014? We tried to do this yesterday but my bookkeeper said that we have to enter budgets monthly which doesn’t sound practical. The equity section of every report always shows lump sum for Net Income, which doesn’t separate out restricted vs. non-restricted income earned. I’m looking for a book that will help me map my accounts to assist our CPA to prepare the 990. When deciding to choose which QuickBooks Online plan to use for your small business, you may start with a lower p…